Every PAL must have a nominated Librarian whose role is to organise and maintain the PAL. The tasks involved can all be performed from within the PAL environment, i.e. when the Librarian is online and logged into Dadooda.

You don’t need any special skills to be a Librarian.

The Librarian is also responsible for paying the PAL annual subscription and for purchasing additional library items when needed.

When a PAL is first set up the Librarian is always teh Dadooda member who sets it up and pays the first annual subscription to activate it. Thereafter, the Librarian can be changed at any time.

So, for example, it is possible for members of a PAL to share the role of Librarian using a rota system – say on a monthly or annual basis. Also, a temporary Librarian can be nominated while the permanent Librarian is unavailable to perform the role.

The Librarian has access to a range of functions via a special menu available only to the Librarian (the “Librarian Menu”). These functions are divided into two groups called Organiser Functions and Controller Functions.

Organiser Functions enable the Librarian to undertake the organisational and maintenance tasks required to customise the PAL for its particular purpose and to optimise its usefulness for the benefit of its members.

Controller Functions enable the Librarian to exercise some control over the quantity and quality of items published in the PAL so that, for example, the library contents are always relevant to the purpose of the PAL. The Controller Functions can be disabled by the Librarian.

The Librarian thus has an important role to play in a PAL, in terms of both its organisation and content.

However, it should be noted that Dadooda's Terms of Use and Standards of Publication apply without variation to all PALs. As a result, Dadooda reserves the right to reject, suspend or delete any item submitted for publication, or already published, in a PAL which it considers does not comply with it’s Terms of Use or Standards of Publication.

Below is a summary of all the functions available to the Librarian.

Organiser functions

Display Profile

• View a profile of the PAL as seen by other users

Update Profile

• Change the name of the PAL
• Change the Librarian’s PAL contact email address
• Change the Librarian’s PAL username
• Choose whether or not to display context relevant advertisements
• Add or edit a brief description of the PAL
• Choose whether to display the PAL Profile page to just PAL members or all users of Dadooda.

Invite Members to Join

• Invite other people to join the PAL by an auto-generated email – just enter their email addresses and hit the send button!

Email Members

• Send a personal message to PAL members using the dedicated Librarian email function
• Choose to email all members or a single member or a selected group of members

Manage Subjects

• Instantly create a customised library classification system for the PAL with up to 6 Subject Groups with up to 10 Subjects in each
• Edit your Subject Groups and Subjects as often as you wish

Display Account Information

• View key information about the PAL, including subscription and payment details, member numbers and library items

Manage Account

• Renew the annual subscription
• Buy additional library items

Change Librarian

• Transfer the role of Librarian to another PAL member using a simple auto-generated email procedure

Deactivate this PAL

• Permanently cancel all PAL activities and remove it from Dadooda

Controller Functions

Accept or Decline Items

• Preview then accept or decline new items submitted by members for publication in the PAL
• Advise member of action via auto-generated notification email

Note:

• Accepted items are transmitted to Dadooda for publication
• Declined items can be edited and resubmitted, or deleted, by the member

Suspend or Archive Items

• Suspend or archive items that are currently published in the PAL
• Advise member of action via auto-generated notification email

Note:

• Suspended items can be edited and resubmitted, or deleted, by the member
• Archived items can only be reinstated by the Librarian

Reinstate Archived Items

• Reinstate items that have previously been archived so they are republished in the PAL
• Advise member of action via auto-generated notification email

Disable or Enable Controller Functions

• Switch the Controller Functions off or on, permanently or temporarily.

Librarian Controller Functions

Setting Up a PAL